STATE FEDERATION PORCELAIN ART CLUBS
OF TEXAS
ORGANIZED APRIL 27, 1958 Dallas, Texas
Our Purpose:
To stimulate interest, appreciation and skill
in the decoration of fine porcelain
MOTTO:
“Coming together is a beginning; keeping together is progress;
working together is success.”
BYLAWS OF THE STATE FEDERATION OF
PORCELAIN ART CLUBS OF TEXAS
ARTICLE I — NAME
This organization shall be known as The State Federation of Porcelain Art Clubs of Texas (SFPAC of
Texas).
a. The SFPAC is a Texas non-profit organization, recognized as tax-exempt under Section 501(c)(4)
of the United States Internal Revenue Code.
ARTICLE II — OBJECTIVE
The objective of the Organization shall be:
a. To provide opportunities for porcelain artists to obtain additional education through training
opportunities and publications.
b. To promote the affiliation of and the cooperation among clubs.
ARTICLE III — MEMBERSHIP
Section 1. Any prospective club composed of at least twelve (12) persons wishing to join the State
Federation shall be accepted upon the recommendation of the Membership Chairperson and two (2)
member clubs and upon receipt of dues.
Section 2. Federated clubs whose membership falls below twelve (12) members do not forfeit their
Federation affiliation.
ARTICLE IV — DUES
The monies of the Federation shall be acquired through assessments per club. Annual State dues shall
be $25.00 per capita including honorary and junior members. All foreign membership annual State dues shall be $35.00 per capita. The fiscal year of the Federation shall be from May 1st through April 30th.
ARTICLE V — OFFICERS AND ELECTIONS
Section 1. The elective officers shall be a President, a President-Elect, a Recording Secretary, a
Corresponding Secretary, a Treasurer, a Historian, and an Auditor.
Section 2. The Parliamentarian shall be appointed by the President.
Section 3. A nominating committee of five members shall be elected by the voting members at each
convention by ballot. The five nominees receiving the highest plurality shall be elected. They shall present candidates for office. The Corresponding Secretary shall notify the member clubs of these names at least sixty (60) days in advance of the convention. No member of the nominating committee shall serve on the nominating committee two (2) consecutive years. If the nominating committee is unable to secure a candidate for an office sixty (60) days in advance of convention, it should be communicated to the board and all member clubs. The vacancy may be filled with a nomination from the floor at the annual business meeting or allow a member to volunteer for the office, either option requiring the approval of the voting members of the convention. No officer should be nominated without his or her consent.
Section 4. The officers shall be elected and installed during the convention. They shall serve one (1) year and may be re-elected to the same office for an additional year if nominated, except the treasurer who may serve multiple years if nominated for re-election.
ARTICLE VI — DUTIES OF OFFICERS
Section 1. The President shall preside at the meetings of the Federation Board of Directors, shall
countersign all checks issued by the Treasurer, shall be ex-officio member of all committees except the
nominating committee, shall, with the approval of the Board, appoint chairpersons of standing
committees, and shall perform any other duties incident to the office.
Section 2. The President-Elect shall assist the President and perform the duties of the President,
including the countersigning of checks, in his or her absence. He or she shall be chairperson of the
Extension and Membership Committee. The President-Elect shall be responsible for the purchase of gifts
for the outgoing President and the Editor of the PAC. The President-Elect shall automatically become
President the following year.
Section 3. The Recording Secretary shall keep a permanent record of the proceedings of the Federation
and the Board of Directors in a book provided for that purpose. He or she shall have custody of all books
and papers belonging to the Federation, except those specifically assigned to other officers.
Section 4. The Corresponding Secretary shall conduct correspondence of the Federation as authorized
by the President or the Board of Direc1tors. He or she shall send a copy of the minutes of each board
meeting to each member club within thirty (30) days after the meeting.
Section 5. The Treasurer shall collect all dues, keep an accurate account of all monies received and
disburse and shall disburse no money except that which is authorized by the Board of Directors and
countersigned by the President. The Treasurer shall maintain separate itemized accounting of the
general fund and the convention fund and shall present separate reports of each fund at each board
meeting, and for publication in the first issue of the year in the PAC magazine, and other such times as
may be ordered by the Board of Directors. All unpaid bills for the calendar year must be submitted to the
outgoing Treasurer fifteen (15) days following installation. The transfer of all monies shall be made by
June 1st following installation, and the books shall be transferred to the Auditor by June 1st following
installation. The audited books shall be transferred to the accountant by July 1st for filing of IRS forms
and permanent housing. The accountant shall be retained by and paid by the federation. The
Treasurer shall be chairman of the Budget and Finance Committee.
Section 6. The Historian shall keep a continuing account of the history of the Federation during his or her term of office and present it at the convention to the retiring president.
Section 7. The Parliamentarian shall attend all meetings of the Federation and Board of Directors and
shall interpret parliamentary procedures when called upon.
Section 8. The Auditor shall audit the Treasurer’s accounts at the close of the fiscal year. The audit
should be completed for transfer to the accountant by July 1st.
ARTICLE VII — CONVENTION
Section 1. An annual convention shall be held before the fiscal year end, April 30. The place shall be
determined by a Special Committee composed of the President-Elect and two (2) past presidents of the
organization. The President-Elect shall be the chairperson of this special committee and will appoint two (2) past presidents to serve on this committee. Convention sites shall be selected at least one (1) year in advance. Invitations presented by members shall be placed with the committee.
Section 2. The voting members of the convention shall be:
a. Members of the Board of Directors, chairpersons of standing committees and chairpersons of
convention committees, and the President or alternate of each club, plus
b. Two (2) accredited delegates from each club having twelve (12) members, and one (1) additional
delegate for each additional twelve (12) members or major fraction thereof.
Section 3. The annual convention shall be the governing body of the State Federation and shall be open
to all member clubs.
Section 4. The members present at any properly announced annual general meeting shall constitute a
quorum.
Section 5. The convention shall be self-sustaining.
Section 6. Admission to all convention activities with the exception of the porcelain exhibit and booth
holder area shall be by State Federation PAC Identification Badge issued through registration of
members, non-members, commercial booth holders and by day visitors. Registered members or non-
members may purchase with their packet additional luncheon and/or banquet tickets for non-federation
members or guests.
ARTICLE VIII — BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of all elected and appointed officers, the chairpersons of
standing committees, the chairpersons of all convention committees and the Presidents, or an alternate,
of each club.
Section 2. The Board shall meet four (4) times a year, immediately preceding and at the close of each
convention with two (2) meetings in between to be called by the President. The place and date of the
board meetings shall be designated in the yearbook.
Section 3. The Board shall have general supervision of the business of the Federation between
conventions.
Section 4. The Board shall fill vacancies in the board occurring between elections.
Section 5. The Board shall authorize the spending of monies of the Federation. Non-budgeted and
over-budgeted expenses shall be submitted to the Board of Directors for approval prior to such expenses
being incurred.
Section 6. Twenty-five percent (25%) of the board shall constitute a quorum, four (4) of whom shall be
officers.
ARTICLE IX — STANDING COMMITTEES
Section 1. There shall be seven (7) standing committees.
a. Extension and Membership
b. Bylaws
c. Budget and Finance
d. Yearbook
e. Editor of P.A.C.
f. Courtesy
g. Scholarship and Education
Section 2. The number of committees and the method of appointing each shall be determined by the
Board of Directors. Voting within the committee may be by mail or email.
Section 3. The duties of each committee shall be as follows:
a. The Extension and Membership Committee shall promote membership in the State Federation.
b. The Bylaws Committee shall prepare proposed amendments and/or revision of the bylaws
upon recommendation of the Board of Directors or at the written request of any two member
clubs. It shall cause copies to be sent to clubs forty-five (45) days in advance of the convention,
at which time they shall be read and acted upon.
c. The Budget and Finance Committee shall draw up a budget for the fiscal year to be approved by the Board of Directors.
d. The Yearbook Committee shall have printed a suitable yearbook for the use of all clubs. This book shall contain a complete roster of the affiliated clubs and their members, and any information considered pertinent to the welfare and growth of the Federation, as decided upon by the Board of Directors. This book shall be financed by the Federation. June 1st shall be the deadline for inputs for the yearbook information.
e. The Editor of PAC shall publish newsletters each year at regular intervals decided by the Board. The Editor of PAC will receive news from the publicity chairperson of each club only. The PAC will contain news concerning members of the Federation. News items must be pertinent to club activities, helpful hints, designs, and items of state-wide interest. The PAC shall also contain information which educates porcelain artists with photographs, drawings, and art lessons.
f. The Courtesy Committee shall extend all courtesies which are the pleasure of the convention.
g. The purpose of the Scholarship and Education Committee shall be to dispense annually a portion of State Federation PAC funds to further education of porcelain art. The committee shall be composed of three (3) members of the State Federation PAC in good standing and shall serve as the Screening Committee of this fund. Members of this committee shall serve three (3) years on a rotating basis, with the senior member serving as chairperson. The President shall appoint a new member each year.
ARTICLE X — PARLIAMENTARY AUTHORITY
The rules contained in the latest edition of Robert’s Rules of Order shall govern this organization in all
cases to which they are applicable, and in which they are consistent with the bylaws of the Federation.
ARTICLE XI — AMENDMENTS
The bylaws may be amended or revised by two-thirds vote of the eligible delegates, in convention
gathered, provided each club is informed in writing of the proposed amendments or revision at least
forty-five (45) days before the convention.
STANDING RULES
1. Any member of a federated club is invited to come to the convention as a non-voting representative of
their club.
2. The Annual Business Meeting will be held at each convention.
3. The Federation shall arrange for a noted guest artist for each convention.
4. *Members may transfer from one club to another without paying additional state dues but must pay
dues to the new club.
5. We encourage Patrons to belong to the Federation. Patrons are required to donate a minimum of
thirty-five ($35.00) to belong. Non-US Residents Patrons must donate a minimum of forty-five dollars
($45.00) to belong. Each Patron shall receive a PAC Magazine and is welcome to the convention as a
Non-Member. An active member in good standing must sponsor the Patron. Patron status shall be
extended to supporters of porcelain art. Patron recognition must be submitted to the Membership
Chairperson along with payment of the current year’s Patron donation. Patrons cannot hold elective
or appointed office and cannot serve as chairperson of any committee. Patrons do not have voting
privileges. Patrons are not members of the State Federation. Patrons may upgrade to a State
Federation Membership by joining a State of Texas Federation Club and paying the designated
membership dues.
6. The newly elected nominating committee shall be announced at the end of the general business meeting so that a meeting of this committee can be called at convention to begin the search for candidates for office for the next year.
7. The Hall of Honor committee will recognize two members each club year. One will be the Honored
Artist and the other will be the Honored Member. Both categories will be open for nominations from
individuals or clubs. Nominees will be judged only on the criteria listed and there will be one person for
each honor, each year. If several individuals nominate a person, each entry must be signed with
individual signatures for the nominee. The honorees will be selected by the Hall of Honor chairperson
along with the help of two others appointed by the President. Nominees will be chosen by
qualifications, not by number of votes.
a. Qualifications for Honored Artist – This member: (1) has served as an officer, committee
member or otherwise worked for SFPAC; (2) must have participated in meetings, exhibits and club
functions; (3) must have taught for 10 years and has contributed to the State Federation; (4) has
promoted china painting through competition, art events and participation in exhibits, published
works by teaching or otherwise made people aware of our art; and (5) has continued and advanced their own knowledge through taking seminars and lessons, and/or attending conventions and demonstrations.
b. Qualifications for Honored Member – This member: (1) must have held an office or been a
committee chairperson or served on a committee of the SFPAC of Texas; (2) must actively
participate in club activities, exhibits and assist its members on a regular basis; (3) contributes
in making the annual convention a successful event for all members; and (4) has done any of the
above in some capacity for at least 10 years.
8. Federated clubs who wish to disband are required (under IRS non-profit organization regulations) to
liquidate their treasury by exhausting all funds through an education seminar or workshop, transferring
their monies to the State Federation or another active Federated club upon dissolution of the member
club. The disbanding club must send a letter stating which option they are choosing from the
suggestions listed above to the current Federation President, Treasurer, Recording Secretary and the
Federation Tax Preparer before April 30th of any Federation year.
9. A scholarship shall be presented to a member in good standing for a school or seminar on porcelain art of their choice. The cost shall not exceed $500.00 per recipient. The scholarship will be granted by filling out an application and submitting it to the Screening Committee. Upon notification of the recipient’s choice, the Treasurer shall send payment to the school/seminar. This gift will be announced at the convention.
a. The scholarship must be used within a 12-month time period.
b. The recipient of this scholarship must agree in return to teach what they have learned by giving
back to the State Federation PAC of Texas.
The Screening Committee shall accept all applications and vote within the committee to choose the
scholarship recipient(s). The maximum number of recipients for a year can be two (2) scholarships, but
a minimum of one (1) scholarship per year shall be awarded. The Screening Committee is responsible
for making sure the artist/school is recognized as a Porcelain Art Teacher or Porcelain Art School. The
Screening Committee shall submit an itemized list of fees and expenses expected to be incurred by the
recipient with recommendation to the Board of Directors to be included in the Federation’s operating
budget.
The scholarship award will be based on the following criteria. The recipient must
a. be a member of the SFPAC of Texas and in good standing
b. have knowledge of Porcelain Art
c. have two (2) years porcelain painting experience
d. have a recommendation from one (1) Texas Porcelain Art Club
e. sign a contract to do the following:
1. provide two (2) demonstrations at the following annual State convention
2. participate in demonstrations at conventions for two (2) consecutive years
3. give back to a club with a free one (1) day workshop.
Failure to comply with these actions will result in required repayment of monies to the SFPAC of Texas.
If you find errors on this or any page or have a suggestion, please fill out our online form
You can find the form at this link Website Suggestions